Terms and Conditions for Room Hire

Room Hire Terms and Conditions

Room Hire Procedure:

  1. Prior to use of the Centre, any interested group must complete and submit a room booking application form to the Centre. This form acknowledges acceptance of the ‘Conditions of Hire.’
  2. Bookings should be made as early as possible and are subject to availability.
  3. Bookings may not be confirmed immediately. You will be advised as soon as possible.
  4. Payment for bookings is to be made by the due date as specified.
  5. The person in charge of a group must be over 18 years of age.

 

 

Conditions of Hire

Cancellation:

If you need to cancel your booking, you must notify the House staff at least 14 days prior to the booked date, so that another group may use the facility.

If you fail to give 14 days notice of a cancellation you will be charged a cancellation fee of the standard rental fee.

Children:

Children must be supervised at all times, especially when using Centre equipment.

Cleaning:

o   The areas you hire must be left clean and tidy, as you found them, for the next group.

o   Remove food scraps, empty rubbish bins and return furniture to the required set up.

o   Floors are to be vacuumed and benches cleaned and wiped down.

o   Failure to clean hired areas as requested will result in a $60 cleaning fee.

 

Vacating the Room:

o   Please ensure that when you vacate the room:

  • All lights are switched off
  • Heating/ air-conditioning is off ( a $20 fee will be charged if left on)
  • All electrical appliances are off
  • All curtains & blinds are open

o   Last person to leave the Centre, also check that:

  • all exit doors and windows are locked
  • all doors are locked
  • alarm system is activated on leaving

 

Conduct:

o   It is important that all groups and individuals are aware that we all have a responsibility to each other and should behave harmoniously and in a responsible manner at all times whilst within the ESNLC.

o   The ESNLC is shared facility – no group has exclusive occupancy.  Please be considerate of others, including neighbours, and keep to designated times and areas.

o   It is expected that all property will be treated with the upmost respect and courtesy.

o   The ESNLC is non-smoking venue, strictly no smoking is permitted in the Centre.

  • Groups are asked to supply their own tea, coffee, sugar etc. Crockery is provided and must be washed, dried and put away after use, or placed in the dishwasher.

 

 

Damages:

o   Please report ALL damage, faulty equipment or any problems to a staff member as soon as possible.

o   The hirer will be a charged for ANY damage or breakages incurred to the facility or its equipment.

o   Limit of Hire:

o   The hirer is only entitled to use the part of the facility that they have requested and agreed to by signing the Room Hire Application form.

o   The room will only be available during the agreed upon times as indicated on the Room Hire Application form. Any alterations to these times require prior approval.

o   The Hirer must not sub-let to any other group.

o   .

Security:

o   The Centre has a security system in place.  If security procedures are not followed correctly and alarms are set off during hire, charges for the call out fee of $99 will be charged to the hirer.

 

Thank you for your booking.
We trust you will enjoy using our facility.
If you have any enquires or concerns please speak to a staff member.

Elwood St Kilda Neighbourhood Learning Centre Management.